Chairs/Speakers guidelines
Chairs

• Locate your session room in time. You must be in your session room at least 15 minutes prior to the start of the session.
• The chairman of a session should ensure the smooth organisation and development of the session and should therefore, in general, not give a lecture during the session.
• Please note that:
  1. speakers should strictly observe speaking time
  2. discussants should first clearly state their name, institution and country of origin; they should not speak without permission
  3. the audience needs sufficient time to change rooms in between sessions, therefore the chairman (and speakers) must see to it that speakers do not exceed their speaking time. For this purpose a cue light system is present in the session room

Speakers

• Locate your session room in time. You must be in your session room at least 15 minutes prior to the start of the session.
• Facilities for Power Point presentations are provided.
• Hand in your Power Point presentations at least two hours prior to the start of your session at the Speaker Service
• Centre located on level 1. Failure to hand in presentations in time could result in presentations not being available for projection when required.
• Follow the chairs’ instructions, in particular those regarding the timing of your lecture.
• If a speaker has any link (advisory board or whatsoever) with the industry regarding the topic of his / her presentation, this should be mentioned to the audience prior to the session. 
• Brand names CANNOT be used in the titles of the lectures; generic (product) names are allowed  

Special instructions for speakers in abstract sessions
Oral sessions:

• Time allotted to speakers in oral sessions is 9 minutes (including 2 minutes for discussion).
• For oral sessions 10 Power point slides are allowed.

Poster sessions:

• For poster sessions the speaking time is 1 minute and the remaining 3 minutes are for discussion.
• During poster sessions 1 Power point slide is allowed. 

Disclose links to the industry
From 1 January 2008 it is obligatory that all speakers/presenting authors involved in EAU activities complete a Conflict of Interest Form. Therefore we kindly request you to fill out a Conflict of Interest form when you are speaking at the EAU Annual Congress.

The form is available online at https://www.uroweb.org/my-eau-login/ (for EAU members) and http://www.uroweb.org/nc/my-eau-login/sign-up/ (for non-EAU members).  Once you have logged in, click on ‘conflict of interest form’ and proceed from there.
If you have already completed a COI form you are requested to update this regularly.

The EAU Scientific Committee requests that you disclose to the audience any links you may have with the industry related to the topic of your lecture at the beginning of your session.  

Opening hours Speaker Service Centre
Tuesday, 25 March        14.00 – 19.30 hrs.
Wednesday, 26 March   06.30 – 20.00 hrs.
Thursday, 27 March       06.30 – 19.30 hrs.
Friday, 28 March           06.30 – 19.30 hrs.
Saturday, 29 March       06.30 – 13.30 hrs. 

Presentation Training Centre
Take advantage of the opportunity to work with speaking consultant, Mr. Paul Casella (Iowa, USA) at this year’s EAU Congress to improve your presentation style and delivery skills. Mr. Casella performs the same kind of training for many years now during the EAU Congresses and his sessions were very successful! The one-on-one, half hour sessions are free of charge and available to all speakers and congress delegates. Practice the talk you will give at the meeting, or work on your general speaking and teaching skills. Sign-up at the Speaker Service Centre on level 1. You can already reserve an appointment by sending an email to l.cannas@congressconsultants.com. 

Opening hours Presentation Training Centre
Wednesday, 26 March   10.30 – 18.00 hrs.
Thursday, 27 March       09.00 – 18.00 hrs.
Friday, 28 March          09.00 – 18.00 hrs.
Saturday, 29 March       09.00 – 12.00 hrs.

Power Point instructions

• Hand in your PowerPoint presentation at least 2 hours prior to the start of the session at the Speaker Service Centre on level 1
  A technician will incorporate your presentation on the computer network that is used for the PowerPoint presentations in the different meeting rooms. 
• Your presentation can be loaded onto the network without problems when it does not exceed 100 MB: larger files can cause problems! 
• PowerPoint versions accepted are PowerPoint MS Office 95, Office 97,Office 2000 and office 2003 and Office XP   
• Use embedded pictures, do not use images linked to other files. Linked pictures will not show up in your presentation!

Accepted picture file formats
-           All popular Windows picture files also html.
-           JPG
-           GIF
-           TIFF
-           BMP

Video and audio objects are allowed in the following formats

Video formats:
-           All STANDARD Microsoft Windows XP codec’s
-           MPEG2
-           DivX, Xvid
-           MPEG4
-           DIVX Pro 6.2.2
-           XviD Version 1.2.0
-           3ivX Pro [Version D4 4.5.1]
-           Ligos Indeo XP
-           MS MPEG-4 [version 4.1.0.3927]
-           MPEG-4 Low and Fast motion [version 4.1.0.3927]
-           Ligos MPEG-2 decoder [version 4.0.0.77]
-           Cyberlink MPEG-2 decoder [version 6.0.0.1402]
-           MainConcept MPEG-2 decoder [version 1.0.0.56]
-           QuickTime codecs [version 7]
-           Windows Media Player 10

           Use embedded files, do not use files linked to other files. Linked files will not show up in your presentation!

Audio formats:
-           MP3
-           RealAudio
-           .WAV format

Guidelines on how to prepare your PowerPoint slides        
Accepted fonts are the standard Windows fonts. If you use a non-standard  (e.g. scientific symbols) font with your presentation, you should supply this non-standard font separately with your presentation. For a normal projection, the font size .24 is sufficient. Use computer resolution 800x600 or max. 1024x768 and 16 or 24 bits.

-          Choose under a File, Page-setup, On-screen Show, Size 24 x 18 cm landscape. (Handouts of A4 do not fit due to the ratio 4:3 of an image on a slide projector.)
If you use a standard background format, you have to realize that different consecutive presentations might cause some problems. It is better to choose Apply of the background of each single slide than to choose Apply to all. 

Legibility of the text:
-          How to determine your own legibility:
For a 17 inch screen, stand 2 metres away. If you can see your presentation (slide + text) clearly (presentation 100% image) there should not be problems seeing this presentation in a lecture room.

If you use a font size of .24, your text is readable at the back of the room.
Example: On a screen of 3.00 x 2.00 m., you can read the .24 font size at a distance of 20m.. If you use a bolder text, the legibility will improve.   

Use of the right colour:
Current slide projectors have very strong light, so it is not necessary to use only dark backgrounds drawing up with a yellow font. The idea behind the use of the colour is that the cones in our retinas are more sensitive to yellow colour. Make sure that you have a contrast between the colour of the letter and the background behind the letter. It is also possible to make use of shadowed lettering to improve legibility. In this case, you should use a shadow that contrasts with the colour of the background. 

-          Make sure you bring a back-up of your presentation!
-          Download a standard EAU PowerPoint slide here 

You can bring your presentation on CDROM-ZIP-USB Memory stick 3,5 Floppy or your -own laptop to the Speaker Service Centre to load your presentation onto the network. You can not use your laptop in the lecture room!Posters must be set up in the room 15 minutes prior to the start of the session. The poster boards are numbered and you should mount your poster on the board corresponding to the place of your presentation in the session. For example, if your poster is scheduled as the third presentation you should mount your poster on board no. 3, etc. Pushpins are available in the session room. Please remove your poster immediately at the end of the session.